{"id":8589,"date":"2022-09-21T08:00:32","date_gmt":"2022-09-21T08:00:32","guid":{"rendered":"https:\/\/adamchristing.com\/?p=8589"},"modified":"2022-12-13T18:55:29","modified_gmt":"2022-12-13T18:55:29","slug":"what-is-event-staff","status":"publish","type":"post","link":"https:\/\/adamchristing.com\/blog\/what-is-event-staff\/","title":{"rendered":"So, You Want to Know What Event Staff Is?"},"content":{"rendered":"<p><b>Putting together an awesome get-together truly takes a village<\/b><span style=\"font-weight: 400;\">. Today, we&#8217;re going to talk about the worker bees who make the event run smoothly: <\/span><b>event staff<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hiring managers: consider these points when creating your next event staff job description template. <\/span><b>I hope to make your hiring process easier!<\/b><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Without further ado, let&#8217;s dive in!<\/b><\/span><\/p>\n<p>See Related:\u00a0<a href=\"https:\/\/adamchristing.com\/blog\/how-to-engage-remote-employees\/\">The New Normal: How to Engage Remote Employees in 10 Steps<\/a><\/p>\n<h2><b>#1: What is the Role of Event Staff?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Let&#8217;s say you are attending a <a href=\"https:\/\/adamchristing.com\/blog\/fundraisers-how-to-be-a-great-emcee\/\">gala fundraiser<\/a> for a nonprofit. Or you like to spend your weekends at sporting events.<\/span><\/p>\n<p><b>Chances are you see lots of people working at those events<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maybe they are <\/span><b>setting up <\/b><span style=\"font-weight: 400;\">the<\/span> <a href=\"https:\/\/americantent.com\/blogs\/best-in-tents\/how-to-set-up-a-large-party-tent-step-by-step-guide\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">outdoor reception tent<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Perhaps they are <\/span><b>waiting tables.<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Or they are <\/span><b>checking your coat <\/b><span style=\"font-weight: 400;\">at the door.<\/span><\/li>\n<\/ul>\n<h3><b>Job Overview:<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The primary duties may vary. But it is essentially their job to make the event function. <\/span><b>They are less involved in the planning but heavily involved in the execution.<\/b><\/p>\n<h4><b>One of the most frequent job requirements for event staff is to work nights.<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">This is because <\/span><b>many events happen in the evening<\/b><span style=\"font-weight: 400;\">, after traditional work hours.<\/span><\/p>\n<p><b>The hours can be long, too<\/b><span style=\"font-weight: 400;\">. <a href=\"https:\/\/adamchristing.com\/blog\/what-does-event-staff-do\/\">The event staff<\/a> is typically expected to arrive a few hours before the event begins. They may also be required to stay after its completion to help break down and clean up.<\/span><\/p>\n<h3><b>The overall success of an event depends on the event staff.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">An <a href=\"https:\/\/adamchristing.com\/blog\/how-to-become-event-planner\/\">event planner&#8217;s vision<\/a> may be spectacular. But <\/span><b>if there is no event staff to execute that vision, it stays on the page!<\/b><\/p>\n<p><span style=\"font-weight: 400;\">From photographers to emcees, bartenders to hostesses, <\/span><b>skillful event staff make for the best events.<\/b><\/p>\n<h2><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8596\" src=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/event-staff-members-use-organizational-skills-to-check-in-guests-and-equipment.jpg\" alt=\"Event staff members use organizational skills to check in guests and equipment\" width=\"1350\" height=\"900\" srcset=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/event-staff-members-use-organizational-skills-to-check-in-guests-and-equipment.jpg 1350w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/event-staff-members-use-organizational-skills-to-check-in-guests-and-equipment-300x200.jpg 300w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/event-staff-members-use-organizational-skills-to-check-in-guests-and-equipment-1024x683.jpg 1024w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/event-staff-members-use-organizational-skills-to-check-in-guests-and-equipment-768x512.jpg 768w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/event-staff-members-use-organizational-skills-to-check-in-guests-and-equipment-900x600.jpg 900w\" sizes=\"auto, (max-width: 1350px) 100vw, 1350px\" \/><\/span><b>#2: How Are Event Staff Different from Event Coordinators?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">I know, I know &#8211; there are many event professionals, <a href=\"https:\/\/adamchristing.com\/blog\/what-is-the-role-of-the-master-of-ceremonies\/\">including masters of ceremonies<\/a> like myself. <\/span><b>It can be hard to differentiate between them!<\/b><\/p>\n<h3><b>I hope this clears things up: An event coordinator oversees the event staff.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The event coordinator is on-site to bring the event planner&#8217;s vision to life. They make sure everyone is doing their jobs and that the event runs smoothly.<\/span><\/p>\n<h3><b>The coordinator understands all of the event staff positions&#8217; responsibilities.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">When they <a href=\"https:\/\/adamchristing.com\/blog\/questions-to-ask-venue-when-planning-an-event\/\">arrive at the venue<\/a>, <\/span><b>the coordinator will confirm their event staff role. <\/b><span style=\"font-weight: 400;\">They help ensure that the work is being done properly throughout the event.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8593\" src=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/person-has-the-ability-to-stay-present-and-create-relationships-with-company-workers.jpg\" alt=\"Person has the ability to stay present and create relationships with company workers\" width=\"1350\" height=\"900\" srcset=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/person-has-the-ability-to-stay-present-and-create-relationships-with-company-workers.jpg 1350w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/person-has-the-ability-to-stay-present-and-create-relationships-with-company-workers-300x200.jpg 300w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/person-has-the-ability-to-stay-present-and-create-relationships-with-company-workers-1024x683.jpg 1024w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/person-has-the-ability-to-stay-present-and-create-relationships-with-company-workers-768x512.jpg 768w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/person-has-the-ability-to-stay-present-and-create-relationships-with-company-workers-900x600.jpg 900w\" sizes=\"auto, (max-width: 1350px) 100vw, 1350px\" \/><\/span><b>#3: What Responsibilities Do Event Staff Have?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There are countless event staff responsibilities that may be assigned during an event. <\/span><b>It depends on the type of event!<\/b><\/p>\n<p><b>Here are a few examples:<\/b><\/p>\n<h3><b>Formal Gala Dinner<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The event staff job description may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Setting up tables<\/b><span style=\"font-weight: 400;\"> based on the seating arrangements provided;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Collecting auction item<\/b><span style=\"font-weight: 400;\">s from venues&#8217; restricted areas;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Staying available to <\/span><b>answer questions<\/b><span style=\"font-weight: 400;\"> for guests and ensure they have a positive experience.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8594\" src=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/photographer-is-responsible-for-getting-pictures-at-the-company-training.jpg\" alt=\"Photographer is responsible for getting pictures at the company training\" width=\"1350\" height=\"900\" srcset=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/photographer-is-responsible-for-getting-pictures-at-the-company-training.jpg 1350w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/photographer-is-responsible-for-getting-pictures-at-the-company-training-300x200.jpg 300w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/photographer-is-responsible-for-getting-pictures-at-the-company-training-1024x683.jpg 1024w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/photographer-is-responsible-for-getting-pictures-at-the-company-training-768x512.jpg 768w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/photographer-is-responsible-for-getting-pictures-at-the-company-training-900x600.jpg 900w\" sizes=\"auto, (max-width: 1350px) 100vw, 1350px\" \/><\/span><b>Charity Carnival<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The event staff job description may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Serving food and drink<\/b><span style=\"font-weight: 400;\"> to guests at the concession stand;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Arriving early to set up <\/b><span style=\"font-weight: 400;\">equipment and staying late to take down the tents and kiosks;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working the<\/span> <a href=\"https:\/\/www.vendhq.com\/blog\/cash-registers-vs-pos-systems\/#:~:text=A%20cash%20register%20logs%20transactions,department%20stores%20use%20cash%20registers.\" target=\"_blank\" rel=\"noopener\"><b>cash registers<\/b><\/a><span style=\"font-weight: 400;\"> at the ticket booth.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">No matter how well you anticipate <a href=\"https:\/\/adamchristing.com\/hire-an-mc-for-corporate-events\/\">corporate event staff<\/a> requirements, <\/span><b>always include &#8220;other duties as assigned&#8221; on the job description.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This tells staff they should be prepared for <a href=\"https:\/\/adamchristing.com\/blog\/unexpected-events\/\">unexpected responsibilities<\/a> to arise.<\/span><\/p>\n<h2><b>#4: Who is Qualified to Work on Event Staff?<\/b><\/h2>\n<p><b>All sorts of candidates have the ability to fit an event staff job description!<\/b><span style=\"font-weight: 400;\"> It depends on the event and what the event manager requires.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, some event management teams will require a high school diploma. Others will not.<\/span><\/p>\n<h3><b>There are certain qualifications staff members will need, depending on the event.<\/b><\/h3>\n<p><b>Candidates may require:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Knowledge of <\/span><b>fire code<\/b><span style=\"font-weight: 400;\"> regulations and the ability to train others;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A CPR <\/span><b>certification<\/b><span style=\"font-weight: 400;\">;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The ability to work with a <\/span><b>bilingual<\/b><span style=\"font-weight: 400;\"> team;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience using heavy machinery or other <\/span><b>equipment<\/b><span style=\"font-weight: 400;\">;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A current <\/span><b>driver&#8217;s license.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8591\" src=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-in-interview-go-over-event-details-and-decide-the-job-duties-fit-the-candidate.jpg\" alt=\"People in interview go over event details and decide the job duties fit the candidate\" width=\"1350\" height=\"861\" srcset=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-in-interview-go-over-event-details-and-decide-the-job-duties-fit-the-candidate.jpg 1350w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-in-interview-go-over-event-details-and-decide-the-job-duties-fit-the-candidate-300x191.jpg 300w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-in-interview-go-over-event-details-and-decide-the-job-duties-fit-the-candidate-1024x653.jpg 1024w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-in-interview-go-over-event-details-and-decide-the-job-duties-fit-the-candidate-768x490.jpg 768w\" sizes=\"auto, (max-width: 1350px) 100vw, 1350px\" \/><\/span>Bonus:\u00a0<a href=\"https:\/\/adamchristing.com\/blog\/how-to-improve-people-skills\/\">6 Secrets for Improving Your People Skills<\/a><\/p>\n<h2><b>What Skills Should Top Candidates Bring to the Table?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">We know event operations look different from fancy balls to charity baseball tournaments. But <\/span><b>there are certain skills that are universally desired<\/b><span style=\"font-weight: 400;\"> for an event staff member.<\/span><\/p>\n<h3><b>Interpersonal skills<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">An event manager wants to <a href=\"https:\/\/adamchristing.com\/hire-an-mc-for-corporate-events\/\">hire an emcee and staff<\/a> with <\/span><b>stellar interpersonal skills<\/b><span style=\"font-weight: 400;\">. When they post an event staff job, they want to find people who <\/span><b>communicate effectively<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are working an events job, <\/span><b>it should be easy to get along with you<\/b><span style=\"font-weight: 400;\">. You should have strong communication skills that make you <\/span><b>approachable and helpful<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><b>Customer service skills<\/b><\/h3>\n<p><b>The importance of excellent customer service skills cannot be understated!<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The event planner or coordinator cannot be everywhere at once. <\/span><b>They need to trust that the other professionals on staff are behaving appropriately.<\/b><\/p>\n<h4><b>Whether handling the cash registers or breaking down equipment, event staff must have a positive attitude.<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">This can be especially challenging when they work over extended periods of time.<\/span><\/p>\n<p><b>Poor customer service makes attendees unhappy <\/b><span style=\"font-weight: 400;\">and the <\/span><b>client is unlikely to hire the event planning team for a job again.<\/b><\/p>\n<h3><b>Ability to work under pressure<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">An event staff job description will frequently request <\/span><b>comfort working in a fast-paced environment<\/b><span style=\"font-weight: 400;\">. It is vital that event staff handle themselves professionally under these circumstances.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With so much going on, stressful situations are bound to arise at events. <\/span><b>Event staff must be ready to solve problems, not add to them.<\/b><\/p>\n<h3><b>Organizational skills and time management<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Organizational skills make or break event staff.<\/span><\/p>\n<p><b>Staff at events are usually responsible for<\/b> <a href=\"https:\/\/www.wikihow.com\/Juggle\" target=\"_blank\" rel=\"noopener\"><b>juggling<\/b><\/a><b> many balls!<\/b><span style=\"font-weight: 400;\"> Hiring managers <a href=\"https:\/\/adamchristing.com\/blog\/what-are-good-people-skills\/\">look for people<\/a> they know will fulfill all of their responsibilities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Candidates should be well practiced at <\/span><b>prioritizing, staying flexible, and being on time to venues<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8592\" src=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-review-duties-and-apply-for-job-bringing-equipment-to-venues.jpg\" alt=\"People review duties and apply for job bringing equipment to venues\" width=\"1350\" height=\"901\" srcset=\"https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-review-duties-and-apply-for-job-bringing-equipment-to-venues.jpg 1350w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-review-duties-and-apply-for-job-bringing-equipment-to-venues-300x200.jpg 300w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-review-duties-and-apply-for-job-bringing-equipment-to-venues-1024x683.jpg 1024w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-review-duties-and-apply-for-job-bringing-equipment-to-venues-768x513.jpg 768w, https:\/\/adamchristing.com\/wp-content\/uploads\/2022\/09\/people-review-duties-and-apply-for-job-bringing-equipment-to-venues-900x600.jpg 900w\" sizes=\"auto, (max-width: 1350px) 100vw, 1350px\" \/><\/span><b>Those Are the Basics!<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">I hope this has been a helpful introduction to the world of staffing events.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you are hiring or job seeking, you should have a better understanding of the <\/span><b>importance of excellent event staff.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Good luck!<\/span><\/p>\n<p>Keep Reading:\u00a0<a href=\"https:\/\/adamchristing.com\/blog\/how-to-organize-an-agenda\/\">8 Ways to Organize an Agenda That Works for You<\/a><\/p>\n<p>\u2014<\/p>\n<p><em><a href=\"https:\/\/adamchristing.com\/\">Adam Christing<\/a>\u00a0has been called \u201cThe Tom Brady of emcees.\u201d He has hosted more than 1,000\u00a0<a href=\"https:\/\/adamchristing.com\/hire-an-mc-for-corporate-events\/\">company meetings<\/a>,\u00a0<a href=\"https:\/\/adamchristing.com\/hire-funny-keynote-motivational-speakers\/\">special events<\/a>,\u00a0<a href=\"https:\/\/adamchristing.com\/corporate-comedian-entertainer\/\">gala celebrations<\/a>, and more. He is the\u00a0<a href=\"https:\/\/adamchristing.com\/author\/\">author of several books<\/a>\u00a0and founder of\u00a0<a href=\"https:\/\/cleancomedians.com\/hire-a-master-of-ceremonies\/\">CleanComedians.com<\/a>.<\/em>\u00a0<em>For more event tips, follow Adam Christing on\u00a0<a href=\"https:\/\/www.instagram.com\/adamchristing\/?hl=en\">Instagram<\/a>,\u00a0<a href=\"https:\/\/www.facebook.com\/AdamChristing\/\">Facebook<\/a>,\u00a0<a href=\"https:\/\/www.pinterest.com\/adamchristing\/\">Pinterest<\/a>,\u00a0<a href=\"https:\/\/www.linkedin.com\/in\/adam-christing\">LinkedIn<\/a>, and\u00a0<a href=\"https:\/\/www.youtube.com\/watch?v=Ide5OJTq4VE\">YouTube<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Putting together an awesome get-together truly takes a village. Today, we&#8217;re going to talk about the worker bees who make the event run smoothly: event staff. Hiring managers: consider these points when creating your next&#8230;<\/p>\n","protected":false},"author":1,"featured_media":8595,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[39,44],"tags":[115,86,75,132,148],"class_list":{"0":"post-8589","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-entertainment","8":"category-post","9":"tag-corporate-event","10":"tag-event-emcee","11":"tag-event-host","12":"tag-event-planner","13":"tag-event-staff"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>So, You Want to Know What Event Staff Is? | Adam Christing<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adamchristing.com\/blog\/what-is-event-staff\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"So, You Want to Know What Event Staff Is? | Adam Christing\" \/>\n<meta property=\"og:description\" content=\"Putting together an awesome get-together truly takes a village. 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