{"id":7737,"date":"2022-04-29T08:00:41","date_gmt":"2022-04-29T08:00:41","guid":{"rendered":"https:\/\/adamchristing.com\/?p=7737"},"modified":"2023-07-27T18:54:12","modified_gmt":"2023-07-27T18:54:12","slug":"how-to-be-a-great-emcee-agenda","status":"publish","type":"post","link":"https:\/\/adamchristing.com\/blog\/how-to-be-a-great-emcee-agenda\/","title":{"rendered":"Agenda &#8211; How To Be A Great Emcee"},"content":{"rendered":"<p><iframe loading=\"lazy\" title=\"YouTube video player\" src=\"https:\/\/www.youtube.com\/embed\/klmrh_TLq-4\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<blockquote><p><em><span style=\"font-weight: 400;\">&#8220;Everybody seems to have an agenda. <\/span><\/em><em><span style=\"font-weight: 400;\">Except when it\u2019s time to organize a meeting!&#8221; <\/span><\/em><span style=\"font-weight: 400;\">-Earl Stenson<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">A Master of Ceremonies without an agenda is like a singer without a song.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Having a solid meeting Agenda in-writing is crucial. And as the event emcee, you must keep the Agenda in focus at all times. So, the first question you want to ask yourself\u2014and the producer of the event\u2014is simple: <\/span><i><span style=\"font-weight: 400;\">Why<\/span><\/i><span style=\"font-weight: 400;\"> are we gathering here?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As the emcee your role is to keep everyone\u2014the event team and all attendees-focused on the mission of the meeting. Your job is to <\/span><i><span style=\"font-weight: 400;\">keep the program on purpose.<\/span><\/i><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p>See Related:\u00a0<a href=\"https:\/\/adamchristing.com\/blog\/introduction-the-history-of-emcees-how-to-be-a-great-emcee\/\">Introduction: The History Of Emcees &#8211; How To Be A Great Emcee<\/a><\/p>\n<h2><strong>What Is the Meaning of This?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Is this an awards ceremony? A kick-off meeting? A fundraiser? A sales rally? An after-dinner celebration? A class reunion? What are we trying to accomplish here? The best events begin with the end (of the meeting) in mind.\u00a0<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">What is the big takeaway feeling we want our attendees to experience?<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">As the Master of Ceremonies, ask yourself: At this event, what are the ceremonies. It\u2019s not a coincidence that events are also called \u201cfunctions.\u201d One of the meanings of this word is: <\/span><i><span style=\"font-weight: 400;\">to have a certain purpose.<\/span><\/i><span style=\"font-weight: 400;\"> You will function best as the MC when you know all about the function itself. One of the definitions Merriam Webster gives for a \u201cFunction\u201d is: <\/span><i><span style=\"font-weight: 400;\">an official or formal ceremony or social gathering.\u00a0<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Emcee on purpose.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Maybe you are an \u201cinternal\u201d emcee. FYI, this doesn\u2019t mean you host a meeting in your own head. \u201cInternal\u201d means you are an insider. You already work within the company or organization. Or it might mean that you are related to the bride or groom, and you have been asked to MC the wedding reception for the big day. Maybe, like me, you are an \u201cexternal\u201d emcee. A hired gun brought in to serve the organization as a <a href=\"https:\/\/adamchristing.com\/blog\/what-is-the-role-of-the-master-of-ceremonies\/\">professional Master of Ceremonies<\/a>. We will discuss that topic more in depth later.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For now, here is what matters: <\/span><i><span style=\"font-weight: 400;\">The Agenda.<\/span><\/i><span style=\"font-weight: 400;\"> You need to lock in an understanding of<\/span><i><span style=\"font-weight: 400;\"> why<\/span><\/i><span style=\"font-weight: 400;\"> this event is happening. Ask two questions:\u00a0 <\/span><i><span style=\"font-weight: 400;\">Who is this group of people? Why are they gathering?\u00a0<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">There are hundreds of tupes of events. Each one has a unique purpose. For example&#8230;\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A marketing group is re-launching their brand. The purpose of the meeting is to unveil the new name of the enterprise and to get the entire team excited about the new direction of the company.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Julia Jones is retiring. This is a celebration of her 20 years serving as the President of a wonderful non-profit organization.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This is a graduation ceremony. The goal is to honor the graduates of Greenville University.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As the Master of Ceremonies\u2026<\/span><\/p>\n<h2><b>You are The Conductor <\/b><b>(And often a Consultant)<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As a kid, my grandparents would take me for a ride on the splendid narrow-gauge train from Durango to Silverton, Colorado. The first thing I heard a conductor say was, \u201cAll aboard!\u201d If you were to ask me, \u201cWhat does it mean to be an Emcee?\u201d I might say: <\/span><i><span style=\"font-weight: 400;\">I am the conductor of a train. The audience members are passengers. My job is to give them a wonderful ride, keep the train on the tracks, and get us safely to our destination. And this is key: The train must always be headed toward a destination!<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Your job is to get everybody to board the same train and keep it moving toward the destination (a successful event). Unfortunately, many times event planners are not clear about their own Agenda for the meeting! It\u2019s not their fault. There are often competing agendas at play, multiple voices from within a company all telling the event organizer, \u201cMake sure we include this and this and this too. Oh, and don\u2019t forget <\/span><i><span style=\"font-weight: 400;\">that<\/span><\/i><span style=\"font-weight: 400;\">.\u201d\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where your input <\/span><i><span style=\"font-weight: 400;\">before<\/span><\/i><span style=\"font-weight: 400;\"> the event can be quite valuable. You will add tremendous value by helping the event planner get super clear about what she wants to accomplish. Encourage the program coordinator to create a laser-focused Agenda. Here are some of the questions you want to help her answer:\u00a0<\/span><\/p>\n<h2><b>Answer These Five Questions about the Agenda<\/b><\/h2>\n<h3><strong><i>1. Who<\/i> is this for?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">We\u2019ll talk more about the power of understanding your audience later. For now, put a laser-light on <\/span><i><span style=\"font-weight: 400;\">who<\/span><\/i><span style=\"font-weight: 400;\"> this is for, <\/span><i><span style=\"font-weight: 400;\">who<\/span><\/i><span style=\"font-weight: 400;\"> will be speaking, and <\/span><i><span style=\"font-weight: 400;\">who <\/span><\/i><span style=\"font-weight: 400;\">will be attending?\u00a0 <\/span><\/p>\n<h3><strong><i>2. Why<\/i> are we here?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Your role is helping the event producer fulfill the mission behind the meeting. <\/span><span style=\"font-weight: 400;\">Remember these 3 P\u2019s: Connect the <\/span><i><span style=\"font-weight: 400;\">program <\/span><\/i><span style=\"font-weight: 400;\">on stage to the <\/span><i><span style=\"font-weight: 400;\">people<\/span><\/i><span style=\"font-weight: 400;\"> in the room, with the <\/span><i><span style=\"font-weight: 400;\">purpose <\/span><\/i><span style=\"font-weight: 400;\">of the meeting.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<h3><strong><i>3. What<\/i> are the desired outcomes?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Most of the time there is a core event objective + several supporting pieces that further that main goal. Here\u2019s what I mean: Let\u2019s say you are emceeing a fundraiser for Uplay, a fantastic non-profit that helps kids build confidence via playing disc golf. There may be three intended outcomes that help them fulfill their mission:\u00a0 They want to raise brand awareness, raise money, and raise and train leaders for the cause. <\/span><\/p>\n<h3><strong><i>4. When<\/i> do we want to start\/end?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">You\u2019d be surprised how many meetings are fuzzy on this point. But as the emcee, you need to help the meeting planner decide on <\/span><i><span style=\"font-weight: 400;\">when <\/span><\/i><span style=\"font-weight: 400;\">the train is going to leave the station and when it is going to arrive at the destination. Utilize precise times. <\/span><i><span style=\"font-weight: 400;\">We will begin the program at 7:30 pm and the CEO will wrap the program at 9 pm.<\/span><\/i><\/p>\n<h3><strong><i>5. Where <\/i>will this take place?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Obviously to have a meeting, you need a meeting place (a ballroom, a theatre, a church, etc.). But the Agenda must also spell out where the speakers will be presenting. Will they be on an elevated stage? In a conference room? On a Zoom call? Again, be specific.<\/span><\/p>\n<p>Bonus:\u00a0<a href=\"https:\/\/adamchristing.com\/blog\/how-to-create-an-agenda-for-a-meeting\/\">How To Create A Meeting Agenda That Will Set You Up For Success<\/a><\/p>\n<h2><b>Never Run an Event Without a Runsheet<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There\u2019s an old bit of business advice: <\/span><i><span style=\"font-weight: 400;\">Get it in writing<\/span><\/i><span style=\"font-weight: 400;\">. This piece of wisdom applies to making good deals AND hosting great meetings, events, fundraisers, receptions, award shows, dinner programs, and more.\u00a0<\/span><\/p>\n<h3><strong><i>The Agenda must be put in writing.<\/i>\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/adamchristing.com\/hire-an-mc-for-corporate-events\/\">As the Emcee<\/a>, you want to SEE the entire Run of Show (also called a Working Schedule, Runsheet, or Session Schedule). Make it available to everyone involved in the meeting. And for heaven\u2019s sake\u2026<\/span><\/p>\n<h3><strong><i>Print it out.\u00a0<\/i><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Some super organized detail lovers will want to put this document in an Excel sheet or share it via Google Docs. Bless their hearts. But don\u2019t do it. Create a simple Word document. Use an easy-to-access format. Note: Many times, the event producer will provide you with this Agenda. And it will be in good shape. But many times, it will come to you as a mess\u2014either too complicated or lacking in key details. Here are some suggestions:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Separate the scripting from the sequence. The written Agenda should be a simple document focused on the flow of the program. It is an at-a-glance overview of the entire meeting. <\/span><\/li>\n<li>Make the entire meeting Agenda fit on <i>one <\/i>page.<\/li>\n<li>Attach each element to a specific timeframe.<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Here\u2019s a positive example of what you want to see\u2026<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><b>(Good) AGENDA for ANNUAL KICK-OFF MEETING:<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">7:15 to 7:30 pm audience mingles with background music playing (15 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7:30 pm MC welcomes the audience (5 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7:35 pm MC introduces CEO, Tiffany Gonzales (1 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7:36 pm Tiffany shares her vision for the year (12 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7:48 pm MC thanks Tiffany and introduces Keynote Speaker (2 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7:50 pm Keynote Speaker, Lawrence Jones (30 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:20 pm MC thanks Lawrence and leads attendees in a stretch break (3 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:23 pm MC tosses to Client testimonial video (6 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:30 pm MC introduces VP of Sales, Melanie McFarland (1 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:31 pm Melanie invites Sales Leaders (Mike, Yolanda, and Rich) up (1 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:32 pm Panel Discussion with Sales Leaders (18 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:50 pm MC welcomes Founder, Mike Garcia to the platform (1 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:51 pm Mike Garcia acknowledges top achievers from last year (8 min)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8:59 pm MC thanks all presenters and sponsor and dismisses\u00a0<\/span><\/p>\n<h2><b>(Bad) AGENDA for ANNUAL KICK-OFF MEETING:<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">&#8211; Kim and Matt to set up the room before attendees arrive!!! (Get there early)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; Music will be playing (Kim will use her Spotify account. Get to AV)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; 7:30 pm Our MC will invite people to get seated<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cGood evening everybody. Please find your seat. We want to welcome you to our annual kick off! It\u2019s going to be fun.\u201d (Adam please tell jokes for a few minutes. Note: Please don\u2019t joke about politics as we are a mixed audience. Thank you)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; Tiffany Gonzales will share her opening comments. Yay Tiffany!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">(Tiffany, reminder: we will need your slides. Can you please email them to me?? Also, are you going to show that new video of our customers? If so, please get that to the AV asap. Copy me. Thx).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">-Lawrence Jones will speak for 30 minutes. Lawrence is our <a href=\"https:\/\/adamchristing.com\/hire-funny-keynote-motivational-speakers\/\">guest keynote speaker<\/a>. (Adam, you can get his bio from Julie, Lawrence\u2019s assistant).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We don\u2019t know all that Lawrence will be sharing, but we want him to mention the stretch break. If he forgets, we will have the emcee handle.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">-At about 8:30 pm, let\u2019s have the MC set up the Client testimonial video<\/span><\/p>\n<p><span style=\"font-weight: 400;\">(Oh wait, are we showing the video here or after Tiffany\u2019s remarks? Tiff?)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; Welcome our VP of Sales, Melanie McFarland and Melanie speaks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Note: Melanie may hand out some gifts to VIPs at the end of her time. Matt, can you make sure those are wrapped and near the podium. We need a small table!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; PANEL DISCUSSION with Sales Leaders (We will need 3 microphones)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; Introduction of Mike Garcia for Founder\u2019s Speech.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mike, we are so glad you are doing this again. Everybody loves you!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; END:\u00a0 Adam, make sure guests know that one person at each table can go home with the centerpieces.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8211; We need to be out of this room by 9:30 pm everybody!!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you think the above example is a terrible Agenda, you are correct. I told you it was bad. Now, let\u2019s talk about why it doesn\u2019t work and how you can create a better one.\u00a0<\/span><\/p>\n<h2><b>5 Big Mistakes to Avoid<\/b><\/h2>\n<h3><strong>Weak Agendas\u2026\u00a0<\/strong><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Insert private notes into the event sequence\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Show scripting in the Agenda (Please note: Scripts should be put into separate docs).\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lack specific start\/end times!<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fail to note transitions between presenters or videos.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are fuzzy about the who\/what\/whens of the meeting.\u00a0<\/span><\/li>\n<\/ol>\n<h3><strong>More Pointers related to Agendas:<\/strong><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Here\u2019s a success secret from the world of show business: <\/span><i><span style=\"font-weight: 400;\">If it isn\u2019t on the page, it isn\u2019t on the stage.<\/span><\/i><span style=\"font-weight: 400;\"> As the emcee you must ensure that all the presenters know what they are doing and when they are doing it.\u00a0 And get this, make sure it\u2019s viewable on a single page.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share the Agenda with the other presenters and the production team. Remember the Agenda is not just for you. It\u2019s a document that guides the entire flow of the program. As the emcee, you are the one who keeps the function flowing. Refer every program participant back to the Agenda. When you are not on stage, refer to it throughout the meeting to keep the train on the tracks.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure the meeting coordinator emails the Runsheet to every presenter prior to the event.\u00a0 Every presenter wants to know who\u2019s on deck.\u00a0 \u201cWhen do I go on and who speaks before I go up there?\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Distribute this one-page printed Agenda to every speaker when they arrive at the venue. It\u2019s also helpful to have this schedule posted \u201cbackstage\u201d or in the green room.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Key:<\/strong> Make sure your AV tech team (sound, lights, slides) also has a printed copy of this Agenda.\u00a0<\/span><\/li>\n<\/ul>\n<h2><b>Face the Strange Changes<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Many times, I host events that go through numerous versions of the Agenda in the weeks leading up to the event. That\u2019s OK.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, it\u2019s a good sign. It usually means the program is being refined and readjusted. Just make sure that you\u2014and everyone involved in the production\u2014has the most current version of the written Agenda. Tip: Encourage the event organizer to put Agenda V.1. (For Version 1) at the top of the Run of Show document. (And then V.2, V.3, etc.)\u00a0 Important: Ensure that there is ultimately a final version of the Agenda and that you, and all presenters, have it on hand at the meeting!\u00a0<\/span><\/p>\n<p><strong><i>The Bottom Line:<\/i><\/strong><span style=\"font-weight: 400;\"> The audience looks to the Emcee to lead the meeting. Work from a rock-solid written Agenda as your guide.\u00a0<\/span><\/p>\n<p>Keep Reading:\u00a0<a href=\"https:\/\/adamchristing.com\/blog\/b-how-to-be-a-great-emcee-build-rapport\/\">Build Rapport &#8211; How To Be A Great Emcee<\/a><\/p>\n<p>\u2014<\/p>\n<p><em>This is an excerpt from <a href=\"https:\/\/adamchristing.com\">Adam Christing<\/a>&#8216;s forthcoming book, &#8220;How To Be A Great Emcee: The A to Z Guide to Hosting Events&#8221; by America&#8217;s #1 Master of Ceremonies. Follow along as new chapters gets posted to this blog category each week.\u00a0<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;Everybody seems to have an agenda. Except when it\u2019s time to organize a meeting!&#8221; -Earl Stenson A Master of Ceremonies without an agenda is like a singer without a song.\u00a0 Having a solid meeting Agenda&#8230;<\/p>\n","protected":false},"author":1,"featured_media":7386,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[89],"tags":[90,93,92,91],"class_list":{"0":"post-7737","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-how-to-be-a-great-emcee","8":"tag-agenda","9":"tag-book-chapter","10":"tag-how-to-be-a-great-emcee","11":"tag-organization"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Agenda - How To Be A Great Emcee | Adam Christing<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adamchristing.com\/blog\/how-to-be-a-great-emcee-agenda\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Agenda - How To Be A Great Emcee | Adam Christing\" \/>\n<meta property=\"og:description\" content=\"&#8220;Everybody seems to have an agenda. 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